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Current Club Officers
President
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The President is the chief executive officer, and is responsible for
fulfilling the Club's mission. The President presides at general club
meetings and executive board meetings. The President also supervises the
general operation of the club. This officer serves as the
immediate past president and part of the club executive board the
following year after his/her term ends.
Vice
President Education
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The Vice President of Education is the second ranking club officer. This
officer is responsible for planning, organizing and directing a Club
program which meets the educational needs of the individual members.
The Vice President Education also is responsible for the following:
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Promoting
the Toastmasters educational program to Club members
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Orienting
new members to the Toastmasters program and to the Club and to make
sure each new member is assigned a mentor
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Assuring all
members understand the importance of excellent evaluations and know
how to evaluate
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Arranging
for Speechcraft, Success/Leadership, and Youth Leadership Programs
to be conducted
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Encouraging
members to participate in other Toastmasters activities and programs
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Administering
speech contests
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Attending
and participating in Executive Committee meetings
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To preside
in the absence of the President
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Attending
and voting at Area and District council meetings
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Voting at
Regional and International business meetings
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Signing off
completed manual speeches
Vice
President Membership
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The Vice President Membership is the third ranking club officer. The
Vice President Membership plans, organizes, and implements a continuous
marketing effort that ensures the Club maintains or exceeds 20 members.
The Vice President Membership also is responsible for the following:
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Working with
groups inside and outside of Toastmasters to promote Club membership
and membership retention
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Helping
prepare the semiannual membership report (including membership list
and dues payment) for submission to World Headquarters
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Providing
for recognition of members who contribute to the increase of
membership in Toastmasters International
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Maintaining
an accurate membership roster and attendance records
Vice
President Public Relations
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The Vice President Public Relations is the fourth ranking Club Officer.
The Vice President Public Relations develops, implements, and
administers a publicity program that maintains a positive image of
Toastmasters International for all members, guests, and the general
public.
The Vice President Public Relations also is responsible for the
following:
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Internal and
external public relations for the Club
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Publicizing
Club events
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Working with
Club officers to develop literature about the Club
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Representing
the Club to the media
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Maintaining
the Club web site
Secretary Back
The Secretary is the fifth-ranking Club officer and is responsible for
all Club records and correspondence.
The Secretary also is responsible for the following:
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Keeping the
Club Constitution and Bylaws and all other official Club documents
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Submitting
updated membership and officer records to World Headquarters
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Preparing
and mailing orders for Toastmasters supplies
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Recording
and reading minutes of Club and Executive Committee meetings
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Circulating
TIPS, the Supply Catalog, and The Toastmaster magazine during Club
meetings
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Attending
and participating in Executive Committee meetings
Treasurer
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The Treasurer is the sixth-ranking Club officer. The Club Treasurer is
responsible for Club financial policies, procedures, and controls.
The Treasurer also is responsible for the following:
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Receiving
and disbursing, with the approval of the Club, all Club funds
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Paying to
Toastmasters International all financial obligations of the Club as
they come due
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Keeping an
accurate account of all transactions
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Giving
financial reports to the Club and the Club Executive Board quarterly
or upon request
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Transmitting
the accounts and all undistributed funds to the successor in office
at the end of the Club Treasurer’s term
Sergeant
at Arms
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The Sergeant at Arms is the seventh-ranking Club officer. The Sergeant
at Arms serves as master host and makes the proper physical arrangements
for all Club meetings.
The Sergeant at Arms also is responsible for:
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Making sure
each member and guest is welcomed at Club meetings
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Arranging
room and equipment for each meeting
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Arranging
for food service at meal meetings
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Collecting
ballots and tallying of votes
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Controlling
Club property between meetings
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